Virtual General Meeting Platform
Our leading virtual meeting system provides the most convinient, straight forward , robust and secure experience incorporated with a voting modules for members and shareholders
The most trusted virtual meeting platform
Image Registrars Electronic Annual and Extraordinary Meeting Management platform is designed to provide seamless convergence of different technologies to provide a unified experience
Secure storage
We deliver enterprise-level SLA and with the latest security standards.
Global Scale with High Availability
Our clients can rest assured that the service will be available during the day it matters
Industry best practices
Our product meets all the requirements as prescribed by the Capital Market Authorities
Stand out features
Our sophisticated yet simple to use applications offers the following standout features
Web and USSD
The application is availale on Web and USSD to accomodate all shareholders
Multilingual
Our USSD solution is multiligual to soften barriers between various linguistic groups
Query Tracking
All interactions on our platform are automatically tracked to ensure maximum participation
Ask questions & Voting
Ask questions live & On demand or scheduled resolution and directors voting
HD Livestreaming
Streaming of video meeting in HD with full privacy settings to curb abuse
Proxy Registration
The functionality should a member wish to be represented by a proxy, its just a tap away
Get Started in a Few Minutes
You are one click away from hosting a virtual meeting for your members/shareholders. Follow the steps below
Create Account
Get in touch with us to create an account for you to experience our platform
Link Your Shareholders
Import all your sherholders/members list in to the system and set up meeting details
HD Livestream
Send private link to each shareholder to stream the meeting, ask questions and vote
Build the future
together
Our platform has been used to host virtual/hybrid meetings to listed companies, private companies, saccos, pension and provident fund, and member clubs around the continent.
Our solution further addresses the following aspects
- Simple and Efficient : Members to be provided with an opportunity to adequately participate in the general meeting by providing efficient and simple procedures
- Intuitive : The registration and voting process is easy as it provides simple steps and the menu automatically prompts the next option once a member dispenses off with the first one
- One Member, One Vote : The share-strength voting process is embedded
- Global Reach : Eligible members can participate from any location around the world
- Audit : The process is reliable, verifiable, efficient and more importantly transparent
- Budget : The mechanism is cost effective, less demanding in preparation time and has a wider reach
Highlights
Our platform has been refined to meet most of our client needs with a few highlights as below
Clients
100+
Members Reached
1.5M+
Countries
70+
Mobile Networks Operators
30+
Roadmap
The journey to host a virtual/hybrid meeting can be broken down into the following segments
Member - Registration
Member registration to attend the meeting. Registration via USSD or Web Application
Member - Presentation
Access to Company reports and presentation before, during and after meeting. Livestreaming of the Meeting
Member - Verification
Final verification & validation of shareholders details to ensure they are still bonafide members
Questions & - Answers
Ask questions during registration period (21 days) and during meeting via web and USSD
Propose and Seconding / - Voting
Members can vote for resolutions and elect directors using USSD and Web applications as well as propose & second resolutions
Data - Analytics
Live mobile optimized dashboard for the client to access charts and data on demand
Clients
We have provided services to over 100 clients across the continent. Here is a sample
Frequently Asked Questions
Virtual annual meetings (or Virtual Shareholder Meetings) are increasing in popularity and growing numbers of companies are adopting this online AGM method of communicating with their shareholders.
Contact Us
Address
5th Floor,Absa Tower(Formerly Barclays Plaza), Loita Street, Nairobi
Phone
+254 709 170 000 / 735 565 666
vimeet@image.co.ke
Working Hours
Mon to Sat 8:00am to 5:00pm